Triton School District #2125 – COVID Addendum to Facilities Use Policy – Effective 9/1/2020
We are committed to providing a safe and healthy environment for all. To ensure that, we have developed the following Re-opening/Facility Guidelines in response to the Covid-19 pandemic. All staff and outside users share the responsibility of implementing this plan. Our goal is to mitigate the potential for transmission of Covid-19 in our facilities, and that requires full cooperation among District staff, program participants and visitors. Only through this cooperative effort can we establish and maintain the safety and health of our staff and participants, renters and facility users.
Our guidelines follow those outlined by Centers for Disease Control and Prevention (CDC), Minnesota Department of Health (MDH), Minnesota Department of Education (MDE), and the Minnesota Amateur Sports Commission as related to:
- Hygiene and respiratory etiquette
- Social distancing
- Cleaning, disinfection and decontamination
- Prompt identification and isolation of sick persons
- Communications and training that will be provided to staff and communication to program participants
These guidelines are a working document and will continue to be updated as new information is released by the various governing agencies. Updates will be shared with all outside users and staff as declared relevant.
Basic infection prevention measures are being implemented at our facilities.
- All visitors to the facility will be required to sanitize their hands prior to or immediately upon entering the facility by one of the following methods:
- Visitors may use the designated restroom to wash hands immediately after entering.
- Visitors may use hand sanitizer when available for use upon entry or bring their own alcohol based hand sanitizer to use while in the building.
- Individuals are instructed to wash their hands for at least 20 seconds with soap and water or use an alcohol based hand sanitizer frequently while on site.
- Handwashing signs will be posted at building entrances, in restrooms and locker rooms.
- All students, staff, and other people present in school buildings and district offices or riding on school transportation vehicles are required to wear a face covering. Staff working outdoors in situations where social distancing cannot be maintained are required to wear a face covering.
- Exceptions where Face Coverings are not required:
- Children five and under (and not in Kindergarten)
- Children over 5 and enrolled in Cobra Care may remove masks while in the classroom during the Cobra Care program provided they maintain a consistent cohort of children and staff
- Individuals with a medical condition, mental health condition, or disability that makes it unreasonable for the individual to maintain a face covering. This includes, but is not limited to, individuals who have medical condition that compromises their ability to breathe, and individuals who are unconscious, incapacitated, or otherwise unable to remove a face covering without assistance. These individuals should consider using alternatives to face coverings, including clear face shields, and staying home as much as possible.
- Exceptions where Face Coverings may be temporarily removed:
- Staff when working alone, including when alone in an office, classroom, vehicle, cubicle with walls at least face level when social distancing is maintained, or other enclosed work area
- Students and staff when involved in physical education and during recess or during sporting events/practices where the level of exertion makes wearing a face covering difficult or impracticable
- Students, staff and visitors when eating or drinking
- Students and Staff during practices or performances involving singing, acting, public speaking, or playing musical instruments that make wearing a face covering difficult or impracticable
- Students, staff and visitors in response to requests to verify an identity for lawful purposes
- Students, staff and visitors when communicating with an individual who is deaf or hard of hearing or has a disability, medical condition, or mental health condition that makes communication with that individual while wearing a face covering difficult
- Students while receiving a service – including nursing, medical or personal care services – that cannot be performed or would be difficult to perform when the individual receiving the service is wearing a face covering. Workers performing a service for an individual who is allowed to temporarily remove their face covering under this provision must comply with the face covering requirements in the applicable Industry Guidance available at the Stay Safe Minnesota website (https://staysafe.mn.gov)
- Staff when wearing a face covering would create a job hazard for the individual or others, as determined by local, state or federal regulators or workplace safety and health standards and guidelines
*Coaches/instructors should remain masked unless actively participating in a drill or scrimmage. Players on the sidelines should remain masked until they become actively engaged in the drill, practice or event.
- Cover your cough or sneeze - Individuals are instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward.
- Cover your Cough Signs similar to these will be posted throughout the building.
Social distancing is being implemented in the facility in the following ways:
- Total number of groups using the building will be limited depending on building and room/s requested and group size.
- Group sizes will be limited to the maximum number of people that a room can accommodate (per guidelines from State of MN Dept of Health) while maintaining 6 feet of distance between people without exceeding the maximum gathering size designated by state or local governments.
- Groups/organizations must provide their expected maximum attendance at the time they submit a facility request. The facility use office will only issue a permit for rooms/areas that can accommodate the maximum number of participants while maintaining social distancing. Groups may not exceed the number of participants reported without prior authorization from the Facility Use office. Participants or groups may be denied access if they exceed the number of attendees listed on the permit.
- Outside Groups/organizations must submit a facilities preparedness plan indicating how they will achieve these social distancing guidelines before approval to start any practices etc. Staff within the district do not need to submit a plan as they already fall under what the school has set in place.
- Activity start and end times may need to be staggered to minimize the number of people entering the building at the same time and to allow time for cleaning between users as needed. Groups over 10 (when allowed) may be assigned staggered entry times to reduce the number of participants from arriving at the same time.
- Visitors will be notified which door to enter and exit through. Different doors will be used for entering and exiting the building whenever possible.
- Signage is posted in the building to remind people to maintain social distance of 6 feet whenever possible. Prominent areas where signs may be posted are building entrances, restrooms, classrooms, gymnasiums, cafeterias, media centers and other areas where people generally gather.
- Signage for maximum occupancy posted in all rooms including bathrooms and locker rooms.
- Visual distance cues will be marked on the floor outside of restrooms, at the reception desk and other areas where people may need to wait to gain entry
Current Group Guidelines (6/24/20)*
- Create consistent pods of the same staff, volunteers and participants within the maximum number of participants allowed
- Do not intermix pods/groups
- One team/sport/group per field/half court/classroom at any time
- Football fields - no more than two pods of 25 or less
- Baseball fields - no more than one pod of 25 or less
- Indoor Gym - no more than one pod of 25 or less
- Fitness Center - 25% capacity (8 people) max
- Wrestling Room - no more than one pod of 25 or less
- Classrooms - no more than one pod of 10 or less
*This will be updated as guidance changes
Regular cleaning practices are being implemented throughout the school, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, and areas in the work environment, including restrooms, breakrooms, lunch rooms and meeting rooms. High-touch areas will be cleaned and disinfected, such as phones, keyboards, touch screens, controls, door handles, elevator panels, railings, copy machines, etc. Most of these duties will be performed by building custodial staff or Triton staff, as needed. Triton custodial staff will provide a training for every coach or instructor for after the practice or event is completed. The area will need to be disinfected, as instructed, before coach/instructor leaves and/or between groupings. Outside groups will be provided all necessary cleaning supplies, personal protective equipment (for the cleaning process-if needed), and will be trained in cleaning and disinfecting procedures.
- Outside Groups/organizations are suggested to provide their own hand sanitizing supplies for before and after practice for participants. Sanitizing stations are available throughout the school.
- Groups/organizations are required to provide their own first aid kits.
- Groups/organizations are required to bring their own writing utensils, dry erase markers, eraser and other supplies as needed.
- Groups/organizations may not use areas that are not listed on their permit without prior authorization so that rooms can be sanitized before and after use.
- Water fountains may not be available, participants in activities should bring their own water bottles.
- Some inside doors will be propped open to reduce handling when possible. Main building entrances CANNOT be propped open at any time!
- Rooms will be cleaned and disinfected (by the instructor/coach of the outside group) between users. Training provided by the custodial staff before start of event/practices.
- Personal Equipment
- Groups/organizations may bring in personal equipment for their own use provided they get approval from the facility use office prior to their event. The District reserves the right to refuse the use of personal equipment if we deem it to be a safety or health hazard.
- Groups/organizations must sanitize all equipment before bringing it into the facility and immediately before they leave the room it was used in.
- Groups/organizations must provide their own sanitizing supplies for their equipment unless approval from custodial staff.
- Groups/organizations using school owned equipment (ie: basketballs, volleyballs, nets, etc.) must sanitize all equipment immediately after use. Outside groups/organizations must submit a facility preparedness plan indicating how they will ensure proper sanitation of all equipment.
- All equipment must be sanitized and returned to appropriate storage. Any personal equipment brought into the facility must be taken home.
- Any equipment left behind following group/organizations usage will be discarded.
Screening and Procedures for individuals exhibiting signs and symptoms of COVID-19
• All coaches/instructors will be required to complete a self-assessment at home immediately before leaving for their event/practice. If they are experiencing any symptoms of COVID-19 they should remain home and should contact their healthcare professional.
• Groups/organizations will receive a self-assessment checklist with their permit which they are to use to assess their health before leaving home along with any participants in their class/practice. All outside participants must check in with their instructor/coach at the same door (or with designated staff) upon arrival and may not proceed to the area reserved until all participants are cleared with health screening and temps. Any COVID-19 symptoms that are present in participants need to be relayed to the coach/instructor.
Self-Assessment: Participants or anyone in their immediate family (living in the same home) reporting the following symptom(s) will not be permitted into building for practice or events and will be asked to return home:
- A fever (100 or higher) within the last 72 hours
- A cough or sore throat
- Shortness of breath
- Repeated shaking with chills
- Muscle pain
- New loss of taste or smell
- Had direct household contact with a person experiencing an undiagnosed cough and fever
- Diarrhea and/or vomiting in the last 24 hours
Organization/Group leaders will be required to keep rosters, take attendance and keep
attendance records at all activities should the information be needed by healthcare
professionals or Triton Staff for tracking purposes. The plan for gathering this information must be included in their facility preparedness plan. A copy of these records must be turned into the Facility Scheduler (Kris L. in Community Ed) after your event (monthly for ongoing events).
Any individual showing any signs or symptoms of illness while on site will be asked to go home immediately and contact their healthcare professional.
Returning to the Facility after Illness
- If you or someone in your household is having respiratory symptoms (cough OR sore throat OR difficulty breathing) and no test was done to confirm diagnosis you may return to the facility when ALL of the following three (3) things have happened:
- Fever free for at least 24 hours without the use of fever reducing medication AND
- Other symptoms have improved AND
- At least 10 days have passed since your symptoms first appeared
- If you or someone has/had lab confirmed COVID-19 you can return when these three (3) things have happened:
- Fever free for at least 24 hours without the use of fever reducing medication AND
- Other symptoms have improved AND
- You received one negative test, (results in written format kept on file with assessments that the coach/instructor have on file)
To Help Stop the Spread and Protect our Visitors and Staff
- Shared/communal food and/or drink is not permitted on school property (buildings and grounds).
- Eating is only permissible if medically necessary.
- Seed spitting is strictly prohibited on school property.
- Visitors are encouraged to share safety concerns with district staff.
- Non-compliant groups may be asked to leave the premises and may be prohibited from reserving district facilities in the future.
- Organizations requesting use of district facilities will be asked to provide the school district with their COVID-19 facility preparedness plan and it will have to receive approval BEFORE any event/practice can start.
Communications and Training
This plan is available to the public on the District website and relevant information will be communicated to outside program participants. Permit holders, organizations and their members who do not want to abide by these procedures may cancel their reservation at any time without penalty.
**PLEASE NOTE--When the school district is holding in-person classes or Hybrid mode for classes the facilities will still be available for outside user groups. If the district is mandated to go to Distance Learning then facilities would be shut down for any outside user practices. Any classes, practices or events would not be able to be held at that point until the district would go back to in-person or Hybrid mode.
Effective: Sept 1, 2020